Rules and Regulations

The participant must be a freshman (Master’s) student at one of the participating educational institutions: Utrecht University, Utrecht University of Applied Sciences, HKU University of the Arts Utrecht, University of Humanistic Studies, Marnix Academie, THIM van der Laan University College Physiotherapy, TIO University of Applied Sciences or Schoevers Utrecht.

 

Registration and payment:

At the time of registration, it is only possible to pay via iDEAL.

If the payment is not completed via iDEAL, the registration will be cancelled.

Once the full amount is received via iDEAL, the admission ticket will be sent to you.

It is not possible to cancel or get a refund once the registration is complete. There are two exceptions where you may be allowed to cancel your registration and get a refund. 

(1) You have not passed your final exam. Send an email before Tuesday 30 June 2017 to deelnemers@utrechtseintroductietijd.nl with the relevant message from your study programme.

(2) You are not selected for a particular study programme or one that is subject to a lottery-based selection procedure. Send an email before Friday 31 July 2017 to deelnemers@utrechtseintroductietijd.nl with the relevant message from Studielink.

Requests sent after the above-mentioned dates cannot, unfortunately, be taken into consideration due to costs already incurred.

The granting of a request is at the discretion of the UIT management.

The participation fee will be refunded after the end of the UIT 2017.

If, as a result of circumstances beyond one’s control (such as illness or death in the immediate family just before or during the UIT), a request for a refund of (a part) of the due amount may be submitted to the person responsible for managing the participants, viz. Ylvas Veldhuis (Functionaris Deelnemers), at deelnemers@utrechtseintroductietijd.nl. This request must be submitted at the latest by Monday 14 August. Requests submitted later than this date will not be processed. The UIT management decides whether or not a refund will be given.

In the event that the UIT has to be (partially or wholly) cancelled due to force majeure or unforeseen circumstances, the organisation will try to minimise the damage for UIT participants as much as possible. However, the participant is not entitled to a refund of the registration fee.

 

During the event:

The UIT may decide to make image and/or sound recordings of the event and its visitors. These recordings may be made public or reproduced. The participant grants unconditional consent to the making of these recordings and use thereof, without the UIT or third parties being obliged to pay compensation to the visitors either at present or in the future. Any associated rights and/or copyrights and/or portrait rights are hereby transferred by the visitor to the organisation without any restriction. Furthermore, the visitor irrevocably waives the right to claim his/her personality rights. Images and photos may be removed upon written request.

Access to UIT events may be denied if:

The participant is not in possession of a valid wristband.

The participant does not follow the instructions of the organisation.

The participant is in such a state that he/she constitutes a danger to himself/herself and/or to his/her environment.

The participant is in possession of weapons and/or (hard) drugs.

Showing proof of identity is compulsory when requested by staff, so please ensure that you always have your ID with you.

You may be subject to security screening/searches. This screening is mandatory and has been set up as part of general security measures. You are expected to cooperate during a security screening.